Archive for the ‘Communication’ Category

What story do you tell?

14 February, 2012

Every business has a line in their mission/vision statements about the importance of their customers. Almost every company makes their commitment to customers explicit in their external communications – including their advertising. Huge amounts are spent training staff on communicating with customers and handling difficult enquiries. In service industries complaints are taken seriously and teams are dedicated to resolve them.

But all that good work can be undone if the company’s internal messaging is not consistent, in just seconds if that internal messaging is visible in a public area.

I took the image above in a hotel lobby, I’ll be reading a sales subtext into everything every staff member says from now on.

Switched off

17 January, 2012

I saw that Volkswagen have forcibly limited the time during which employees (although not senior management) can receive emails. This radical step was taken to redress the work-life balance, to reduce the pressure on employees to be online and answering emails 24/7. It was negotiated between the works council and the company, and a spokesman  agrees that it’s not for every company.

I read the story back in December when I was on the other side of the world with a time difference of 12 hours. Although I was on holiday I was following a couple of issues that needed to be solved by the end of the year that I’d had to delegate. So I was checking my emails first thing in my morning, which was after the close of business back in Amsterdam. My first thought was therefore that it was particularly unhelpful to anyone travelling in different time zones. A colleague pointed out that imposing this limit would mean she’d stay at the office longer, whereas now she has dinner with her kids and then answers emails once they’re in bed.

I think it’s a step backwards; email, blackberries, remote access are all tools to allow us to work more flexibly. Cutting them off seems to defeat the purpose.

I do recognise the problem, it’s really easy to become addicted to the fast response. It’s easy to substitute email for communication. However email is convenient, it’s less disruptive than a phone call – and the employees of Volkswagen can still receive phone calls.

A better solution would be to implement an email charter in your company, setting out how you expect email to be used. If you can’t imagine what that means don’t worry – there’s a handy one already made for you via Chris Anderson of TED fame.

The Charter has rules that are pretty obvious and simple; respect the recipient’s time, promote clarity, don’t cc endlessly.

I’d add one – model the behaviour you want, particularly if you’re a team leader. Respect the recipient’s own personal time, don’t send an email on a day off that doesn’t need urgent attention – or if you do make sure “for Monday” is in the subject line.

We get to use the tools, they don’t rule us.

New Years resolutions

12 January, 2012

Welcome to 2012

I know we’re halfway through January but I’ve had a slow start to the year with a long break visiting family and friends on the other side of the world.

So here I am on my first post of the year, and I’ve been thinking about New Year’s Resolutions. There was a flurry of posts on this subject from Christmas until about 5 January including a timely reminder from HBR that some resolutions might be about stopping ineffective behaviour at work, and the advertising to join a gym/lose weight/stop smoking and generally improve your life has escalated. But it was a quiet comment from a colleague I respect that inspired me to write this.

“I don’t do New Year’s Resolutions,” she said “you can decide any day of the year to make a change in your life”.

I don’t do resolutions either, but there is something healthy about taking some time to look back at what you’ve achieved, and what you’d like to improve and the end of year seems a natural moment to do that. However natural it is to translate that into resolutions it seems we’re not good at keeping them.

Around half of those who set resolutions succeed in keeping them occasionally, only 8% always keep them, compared with 24% who never keep them according to Daily Infographic.

So what goes wrong? Well, we’re too ambitious, making resolutions that are “significantly unrealistic”, according to Psychology Today. We’ll also think that solving one issue – reducing debt or exercising more – will fix our whole life and then then become discouraged when that turns out not to be the case.

There is plenty of advice all over the internet on how to improve your chances of keeping your resolutions the most common items are; focus on one goal, make it specific, make it measurable, take it in small steps, celebrate success – and laugh at failure.

Psychology Today’s list also reflects the advice of my wise colleague “Don’t wait till New Year’s eve to make resolutions. Make it a year long process, every day”

Image from maplemama via flickr

Upselling

7 December, 2011

Upselling is the practice of offering the customer a little more than their original purchase request. The most well-known example is probably the McDonald’s “would you like fries with that?”, in fact whatever you order at McDonald’s you’ll be offered one more thing.

It’s a normal part of service in the US, but it’s less common here in the Netherlands, and there have been times here where I’d have welcomed a little upselling rather than trying to catch a waiter’s eye to order water.

But last week I had a sales experience where upselling almost lost them the sale. I wanted a small item, a nail buffer. I imagined the price would be in the 5-10 euro range. But I couldn’t just buy the buffer, I had to buy a set… I tested the hand cream, it smelt good. I agreed to by the set, my decision helped by it being on sale. At this point I’ve agreed to spend 3.5 times my initial planned spend.

But then they tried to upsell again, for twice what I’d just agreed to spend I could have a body scrub and a moisturiser – telling me that I had “skin discoloration” as part of the sales pitch. I declined politely. Then at the cash register, while I was standing with the money in my hand, I was asked again – I was so tempted to walk.

But on reflection I think the hard sale is one of the reasons this company is being forced to offer big discounts on their products. The Dutch are a bit allergic to this approach.

Image from island vittles via flickr

Glass Ceiling

14 October, 2011

This phrase is used to describe an invisible limit to a higher level. It’s most often used in reference to the barrier that keeps women from rising to the upper levels of management, despite having appropriate qualifications and experience.

Despite incredible success of individual women in business and public service roles, such as Meg Whitman, Carly Fiorina and Hilary Clinton, the glass ceiling still exists. Many women make it to upper management levels, but few – very few, make it to the executive level of large companies.

It’s phrase that was probably most used in the 70s and 80s, there is some debate about who first used the term, and the concept was already referenced by Orwell in the 1930s but in a discussion of class difference.

Now that education and employment opportunities are gender equal the term shouldn’t be needed any more, but women still earn just 80% of what men earn in the US, and few companies have equal representation on the board room. Some commentators connect that to women’s own behaviour in the workplace – we’re not competitive, we don’t fight for it, we don’t network as well as men do. There may be some truth in that; amongst my women friends it’s unusual to ask for a promotion or pay rise – relying instead on a manager noticing your good work.

image from Jonathan_W via flickr

Touch base

16 September, 2011

I had a call last week from a sales person who opened with the remark “I’m just calling to touch base…”

It has its origins in baseball, where players much touch the bases as the go around the baseball diamond in order for their run to count.

Why is that phrase so annoying?

Other sports’ metaphors don’t bother me – I don’t always understand them but that’s another story. Somehow this one makes me cringe, I suspect because it’s so often followed by deep insincerity or a sales’ pitch.

In this case it was someone selling a conference, it seems to be the season for it as I’ve had a number of conference invites in the last month.

Why can’t people just say “How are you?” or “Are you interesting in buying a better mousetrap?”

Maybe I’ve just suffered too many sales calls.

Murphy’s Law

15 July, 2011

He wasn’t the first to say it, and he didn’t put his name to the law, and he was American not Irish.

Oh, and what he said was

“If there is any way to do it wrong, he will”

He was Captain Ed Murphy from Wright Field Aircraft Lab in 1949 and he was talking about a technician who repeatedly made mistakes.

It was later paraphrased to “if something can go wrong it will”, and now is used in any situation where something goes wrong that might have been prevented. It’s also often used where the wrong choice is made, for example, when it turns out that we’ve chosen the slowest check-out in the supermarket. Which is more a recognition that hindsight is always so clear, and that’s the sense in which I heard it this week.

The concept does predate Captain Ed, there are mentions back to the 1800′s, but it’s Murphy’s name that stuck with the modified saying.

And if Murphy’s law makes you feel a little down, I’ve heard something called Mrs Murphy’s Law “Murphy was an optimist”.

Photo from Tomsen via Flickr

 

The Elephant in the Room

30 June, 2011

Ever been in a meeting where there’s a subject that everyone is thinking about and no-one wants to mention?

For example – imagine you’re in a meeting with people from several different departments, regarding a possible new project. No-one wants to mention the ‘B’ word; budget.


Budget is the “Elephant in the room”, it’s obvious that it needs to be discussed but no-one wants to, just in case they end up paying

It seems to be a relatively recent term, OED cites its first use as 1959, but no-one seems to know where it came from.  A live version of the saying was created by Banksy in 2006, as a comment on our reluctance to discuss issues of great importance such as poverty.

I like the slightly surreal mental picture the phrase creates, and the situation doesn’t arise often enough in my world for this to really feel like a cliche. Maybe because Dutch business culture favours directness, my colleagues tend to just ask the question.

Image from PhotonQuantique via Flickr

Men are better networkers (on linkedin)

29 June, 2011

Linkedin boffins analysed their data and came to the conclusion that men are more network savvy than women.

Their measure of network savviness is a ratio of two other ratios.

It seems a fairly crude measure and they acknowledge that there are a number of other factors that could explain the results;

“In the case of our data, there are several things relating to gender that could explain the results: seniority, job function, desire for the minority gender to connect with the majority gender (or stay close to the minority gender), etc.”

I’d like to refute this, to argue that women are better at building relationships and therefore are stronger networkers. However I’ve observed that women are more fearful of making contact, and often don’t seem to understand how it’s done. What’s true in the real world often gets amplified online.

Recently I was contacted by someone looking for an introduction as part of her job search. So far so good. I heard via my network that someone else was hired, but I didn’t hear back from her on how her meeting went or the outcome. I feel a little less likely to help her next time.

A friend who works in a similar field to me was applying at my company, I offered her the chance to meet me and some of my team. She seemed nervous, worried that it would be “cheating” to get that much inside information.

At a social event I met a young woman for the first time. Within about 4 minutes she’d asked me for a job. Which is networking suicide, yet if she’d asked to meet me for coffee and find out more about what my team do I’d have said yes.

I know that anecdotes are not the same as data but I see it again and again; women struggle to build and use their network. Yes I do see men who struggle as well, but perhaps one for every five equally qualified woman.

But the linkedin research offers some hope. those of both genders working in non traditional fields for their gender; so cosmetics for men and ranching for women, out-network the traditional gender.

(If you want to learn how to network the best, and simplest guide I’ve read to networking is chapter four of The Jelly Effect: How to Make Your Communication Stick.)

image from buchino via flickr

Google Problem

29 May, 2011

Rick Santorum has a Google problem. I’d never heard of this guy, I’m not in a position to vote for him, and cursory look at his wiki page indicates I’m not likely to agree with his policies.

I am interested in his Google problem; the first entry under his name leads to what has been termed a “vulgarity”

Googling Santorum's name leads to a vulgarity.This isn’t co-incidence, but a neologism developed in response to Santorum’s violently anti-gay statements.

He knows he needs to fix it; but it’s obvious that he doesn’t know how this works. He used a media opportunity to tell the story of being peed on by a dog. Which got picked up by the media, and is now the 4th and 5th entry on Google. He’s a case study in what not to do in politics in the internet era.

I hope he watches the Rachel Maddow show, because she explains in rather simple terms exactly how Search Engine Optimisation (SEO) works.

Rachel Maddow: Rick Santorum Has A New Google P…, posted with vodpod

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