Posts Tagged ‘Leadership’

In memory

30 January, 2012

Sometimes, if you’re very lucky, you get the boss you need just at the right moment.

That was the case for me in 2005 when I started working for Theo van der Biessen then head of the New Media Team at ING’s Corporate Communications department. He gave me a long list of things to do and then left me to it.  I don’t mean he was a hands-off manager I mean he literally left me to it – he took the next three months off work to have heart surgery. I sent him hand-written notes every couple of weeks to let him know my progress, and somehow I thrived with the lack of attention.

Don’t get me wrong, Theo was no saint, there were many, many, days when he drove me crazy. He’d organise his day in such away that he had not time to go from one meeting to another – and was therefore always late. He wasn’t very organised around various management tasks – making our lives difficult on occasion. So of course he came in for his fair share of complaints.

In 2008 the team was split, with Theo leading the events team – which was the stuff he really loved, and me leading what became the Web Expert Centre – which is the stuff I really love.  So Theo wasn’t my boss for all that long but he had a deep impact, I learnt a lot about being good at my job and a lot the human side of being a good manager.

I think the biggest lesson I learnt was from seeing how much Theo cared, genuinely cared, for his team. He trusted us, he supported us – even when he didn’t agree 100% with what we were doing, and when we screwed up he was there to help solve the problem. Remarkably I never once heard him say “I told you so”. He was full of creativity and encouragement, he had masses of ideas – not all of them good, but some of them great, and he was always generous to me, and my team.

After that first heart surgery Theo recovered rather well for a few years, and then started to get sicker, eventually undergoing a series of open-heart surgeries, each one piling risk onto his damaged heart. The last surgery proved too much, and on the Saturday after the operation I heard that he had passed away. Despite knowing how sick he had been I was shocked. Theo had so much life and energy in him it seemed utterly impossible news.

I didn’t know it when I signed up for the job back in 2005, but I was extremely lucky to know and work with Theo.

New Years resolutions

12 January, 2012

Welcome to 2012

I know we’re halfway through January but I’ve had a slow start to the year with a long break visiting family and friends on the other side of the world.

So here I am on my first post of the year, and I’ve been thinking about New Year’s Resolutions. There was a flurry of posts on this subject from Christmas until about 5 January including a timely reminder from HBR that some resolutions might be about stopping ineffective behaviour at work, and the advertising to join a gym/lose weight/stop smoking and generally improve your life has escalated. But it was a quiet comment from a colleague I respect that inspired me to write this.

“I don’t do New Year’s Resolutions,” she said “you can decide any day of the year to make a change in your life”.

I don’t do resolutions either, but there is something healthy about taking some time to look back at what you’ve achieved, and what you’d like to improve and the end of year seems a natural moment to do that. However natural it is to translate that into resolutions it seems we’re not good at keeping them.

Around half of those who set resolutions succeed in keeping them occasionally, only 8% always keep them, compared with 24% who never keep them according to Daily Infographic.

So what goes wrong? Well, we’re too ambitious, making resolutions that are “significantly unrealistic”, according to Psychology Today. We’ll also think that solving one issue – reducing debt or exercising more – will fix our whole life and then then become discouraged when that turns out not to be the case.

There is plenty of advice all over the internet on how to improve your chances of keeping your resolutions the most common items are; focus on one goal, make it specific, make it measurable, take it in small steps, celebrate success – and laugh at failure.

Psychology Today’s list also reflects the advice of my wise colleague “Don’t wait till New Year’s eve to make resolutions. Make it a year long process, every day”

Image from maplemama via flickr

Plain Sailing

10 October, 2011

I’ve been away. I’ve been sailing.

It’s the best holiday I’ve had in years; everything was very different from my normal life – including the sunshine.

I was learning to be a ‘competent crew’, which was fantastic – you learn skills but you don’t have to make any decisions. The other students were doing their ‘day skipper’ course, which is the next step and you’re required to navigate the boat, make decisions and command a crew (ie; me!). They each got to be skipper for a day.

We’re all so highly trained to be part of a team, and to discuss all options before making a decision but there’s no time for that if you’re under sail. Someone has to make the decision and the crew needs to follow orders. On a training boat you have to switch between being the skipper (leader) and the crew (team-member), and it was essential to be flexible on which role you were going to have.

For everything we did communication was essential – timely, clear and SHORT instructions worked best. For a number of maneuvers – mooring, anchoring and man overboard (practice) -  it was not always easy to understand what was happening in the cockpit when you were at the bow. So short communication lines were best.

Our trainer coached us on all aspects of sailing including how to behave on a boat, one of the things he drilled into us was not to “keep calm and carry on”. He pointed out that if we were in a real emergency getting panicked and shouty will make your crew feel more concerned, less safe and more likely to make mistakes.

So I went away from work for a break, but actually some of the things I learnt apply to work;

  • be flexible
  • be prepared to lead, and to follow
  • communicate clearly
  • keep your head – particularly in tough times, particularly if you’re leading a team

I came back rested and refreshed, ready to enjoy work again, with new energy and new ideas.

2010 Goals

31 March, 2010

I’ve met one deadline for 2010; I’ve set the goals for my team for the year. It had to be done by today.

We already had a team meeting to discuss the goals for the team in general, so next step was individual goals. We’ve agreed on performance goals and development goals for 2010.

I had a discussion with one member of the team, about how these goal setting and assessment systems are subjective and how frustrating it is.

How could I answer?

goals

Goals

First of all it is true, the score he gets is based on one person’s assessment of his work, and as we’re not working in an environment with numerical targets there is a certain amount of . Secondly we set goals now as a best guess of what we’ll do in the year but, as happened last year, that can all change.

So I answered that there was always some element of subjectivity in any system and part of trying to make it fair was agreeing together on the goals. Then I explained my attitude to the goal setting process; set a range of goals, some which are regular business, some which are tougher, some which more of a best guess about what will happen in the second half of the year. I do this so that there is a full year of goals, some of which are sure to be achieved some of which will challenge the team member.

In terms of assessing the achievement I look at results. Yes, results-full-stop. Once I’ve done that I look back on the year and try to judge whether the goal was fair, or whether there were circumstances beyond our control that made it harder to achieve the goal. If it wasn’t I might have to adjust the assessment. In our system the goals are weighted so once that is taken into account a final score can be calculated. Then I think back on previous years and see if that score is a fair and consistent score. Of course each step involves a certain amount of subjectivity.

Then there’s a department-wide adjustment; based on the theory that we’re all on the same normal curve so you should have one team all scoring As and another all Cs. I find this a bit hard to take – it does mean that your best chance of getting a great score is to go and work in a rubbish team, but the idea behind it is around fairness and ironing out those super-generous or super-harsh managers.

Last year was a year of changing priorities, which meant that it was tough to meet existing goals in a changing environment. The thing that slipped was the development goals. I only spent a tiny part of my 2009 training budget, and there were/are some training needs. This year one of my performance goals is making sure my team get the training they need. If everyone follows through on the plans presented today that will be easy.

image from lululemon athletica via flickr

The unchanging nature of leadership

1 February, 2010
A long line of leaders

A long line of leaders

“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves. “
Lao Tzu

“Reason and judgement are the qualities of a leader” – Tacitus

Lao Tzu, a Chinese philosopher, lived in the sixth century BCE, and Tacitus was a member of the senate in Rome in the first century CE. But both quotes still reflect our understanding of leadership. A number of the historical ideas come through in the modern (well, 1970s) concept of servant leadership.

But all of that was pre-internet, surely it’s all changed with the new tools that we use now? Watch what Tom Peters has to say on the subject.

more about “Leadership – In Theory”, posted with vodpod

image from wikimedia commons

Shining Eyes

26 October, 2009

How do you know if you’re engaging and inspiring your team? According to Benjamin Zander you know when their eyes are shining.

I reviewed “The Art of Possibility” written by Benjamin Zander and his wife Rosamund Stone Zander earlier this year, since then I’ve given copies to colleagues and friends. I mentioned it to a friend who lives in the US, she replied that her husband and seen him speak and recommended this talk from TED. It’s funny and inspiring – not just my word it’s according to almost 5000 ratings.

more about “Shining Eyes“, posted with vodpod

The Art of Possibility

26 May, 2009

bookicon2The Art of Possibility

Rosamund Stone Zander, Benjamin Sander

This book is about choosing a mindset of abundance and possibility and then making that real with specific practices. Examples are given from the music world where Benjamin Sander is a conductor and teacher, and from the world of business where Rosamund Zander is a leadership coach.

One of the practices discussed is “Giving an A” and it’s best explained in the words of one of his students;

In Taiwan I was Number 68 out of 70 student. I come to Boston and Mr. Zander say I am an A. Very confusing. I walk about, three weeks, very confused. I am Number 68 but Mr Zander says I am an A student…I am Number 68 but Mr Zander says I am an A student… One day I discover much happier A than Number 68. So I decide I am A.

Picture 3What the student had discovered was that frameworks of measurement are all invented. With that in mind you might as well choose a framework that gives you energy for greater creativity. If as a leader you begin with the assumption that your team have an A you will interpret any poor performance differently, you will begin by asking yourself “did I convey what was needed well enough?” then asking the person what they need to perform at the right level. That has to be a more productive conversation than assuming the fault lies with your team member. It opens up a world of possibility.

The other practices involve lightening up, listening to your inner central voice, being a contribution and perhaps most importantly “being the board”.

Being the board is really about taking on the responsibility for changing your own way of framing a problem. This allows you to “turn all your attention to what you want to see happen, with none paid to what you need to win, or fight, or fix”.

The book is 20% practical steps, 40% wisdom, 30% vision, with a dose of 10% humour to keep you reading. There are some very honest and touching stories in the book that will resonate with even cynical readers.

I learnt from it and have gone back to it several times for another dose of inspiration from time to time.

5 Dimensions of Leadership

21 May, 2009

I was discussing leadership with some of my team, one of whom is a potential leader. We were discussing leadership styles, mostly in terms of characteristics and with some reference to the people in our department. The question came up “what is the right style?”

Picture 31It’s a good question.

There are a few components to consider;

  • the leader’s natural style
  • the environment
  • the role/task
  • the person being led and
  • their development level per role/task

I think the interaction between these five components is what makes being a good leader so complex, I’m not complaining – if it wasn’t challenging it wouldn’t be so much fun.

The Leader’s Natural Style

There have been a lot of theories written about personal leadership style, perhaps the biggest classification was made by the US Army who developed  a list of six styles, each with positives and negatives, the way the army writes it there are some styles they can’t use, but here’s my summary.

Effective
Ineffective
Coercer
-in a crisis
-some info embargoed
-subordinates must solve problems
-in complex situations
Authoritarian
-complexity  requires special procedures
-influencing skills needed
-when leader’s status or knowledge close to subordinates’
Affiliator
-routine tasks
-performance already high
-relationship with subordinates
-complex tasks
-subordinates to innovate
-substandard performance
Democrat
-performance already high
-co-ordination between subordinates required
-subordinates do not have access to information needed
-in a crisis
Pacesetter
-when leader’s status close to subordinates’
-performance goals/stds clear to everyone
-subordinates must work independently
-subordinates must perform most of the tasks
-co-ordination is essential
-subordinate development must be quick
Coach
-performance goals understood
- goals achievable even if not all team members achieve individual goals
-leaders have more info
-subordinates unable to make performance decisions
-decisions need to be made rapidly

It’s easy to see how these roles could map to a Belbin analysis to help you understand your preferred leadership style. In Belbin I score highest on “co-ordinator” and my natural leadership style is “Democrat”. I think “shaper” probably maps to “pacesetter” and so on.

It’s also already easy to see that there isn’t one style that will be right all the time. As an aside one of the ways candidates become unstuck on the Apprentice is by trying to use an authoritarian style, it won’t work because their status is the same as that of other group members and there isn’t enough trust amongst the candidates to allow someone to take on leadership for the duration of the task.

The Environment

We’ve just come through an intense period at my company, we’ve had government assistance, a change of CEO, a round of redundancies and one or two divestments. My normally coaching/democratic boss had to be more authoritarian, his normally democratic/authoritarian boss had to be somewhat coercive. So sometimes the external business environment is going to require a shift. If the environment change is permanent the shift might become unsustainable.

The Role/Task

I’m leading a team of professionals, experts in their fields. For most of them I could not take over their tasks. I was promoted from within the team and I know that an authoritarian approach would not work. I do use coaching style sometimes, but doing that all the time with such experts would border on patronising. So knowing your team and their situation impacts how you approach leading them.

The Person Being Led

I think everyone has had a manager that just didn’t work for them, I’ve heard complaints ranging from lack of information, to micro-managing. Personally it’s important for me to be solving problems and innovating, so I struggle with coercer or authoritarian bosses. But a former boss who is a coercer by nature has a loyal team, so clearly it works for some people.

I think it’s helpful to understand that the dynamic between leader and subordinate might come down to a style issue; it’s not you, it’s the combination.

Their Development Needs

On an individual level this is perhaps the most important aspect to consider. Where is your subordinate on the development cycle? The most important work in this is Hersey and Blanchard’s Situational Leadership model. This model says that a leader should adjust the level of direction (task orientation) and support (relationship orientation) given to a subordinate based on the subordinate’s level of development.

Initially when a person is new to a task they need to be told what to do (high direction, low support), as they learn the task but perhaps have variable performance they need to be coached (high direction, high support). As their expertise and competence grow  but perhaps their motivation or commitment remains variable they need support (low direction, high support). Finally as they move into true expert realm they can be truly delegated to (low direction and low support).

It sounds simple enough, except that a subordinate could be at a different stage for different tasks, and that they could move back a step under varying circumstances.

Which Style to Use?

Picture 34There’s no one leadership style that fits all leaders, all subordinates and all situations. It’s complex, but with thought you can begin to understand your own preferred leadership style which is a good place to start. A good leader also understands the environment and business needs, and can make any style adjustments necessary. Finally a great leader will understand their team members and their development needs.

A great leader will find a way to balance all of these dimensions to steer the team to sustainable high performance.

image from pedrosimoes7 via flickr

Personal Vision

28 January, 2009

I’ve just come back from an excellent training course that focusses on personal leadership. One of the exercises was to come up with a personal vision, that encompasses how you will be and live as a leader in the future.

Sounds easy? It turned out to be very very difficult for me, and somewhat difficult for other people in my group.

Finding your vision may be difficult

Finding your vision may be difficult

I did come away with pieces of a personal vision – I saw my team as successful in our work, and positive in the relationship we have with each other… but I also saw myself writing more, and frankly I don’t know how that’s going to happen in the short term given current workload and the rather turbulent environment in which I’m working.

I also came away with valuable learning, my 360 feedback showed me that there is a lot I am doing right as a leader (very good for my confidence!), some things to improve. The MBTI II was interesting – especially going into detail about how ‘extrovert’ behaviours might be received by introverts. As a very strong extrovert I learnt some tricks I can use to give others more space to speak in meetings, as one of my group members said “save to draft”.

In fact the group feedback was the most useful session, before it began the course leader talked about how in most cases the feedback would be 70% good – and asked us to receive it with that in mind. My group gave me feedback that was honest, insightful and useful; impressive since we’d only known each other five days.

I got a lot out of the whole week, and got a lot of energy from the classroom environment – the point where I’m now looking at how I can be in that environment more often. Perhaps as a group facilitator rather than a student. I can even see how that would bring the two threads of my personal vision together.

My Challenge for 2009

5 January, 2009

With the global economy in decline, and the financial services more or less freezing the flow of cash that is the lifeblood of small businesses it looks like being a year of challenges for all of us. Looking at my own team (cut by 20%) and my own budget (cut by 20%) and the goals for 2009 (also cut – but not by 20%) we’ll be facing challenges to deliver the quality we’ve built our reputation on. Lucky I have a smart team – we’re starting the year with an open planning session I’m currently working on how to make that as fun and productive as possible – which is pretty much my challenge for the whole year.

I said at the beginning of last year that in my view a great team was one which;

  • delivers on time
  • beats expectations on quality
  • has a strong team spirit

I still believe that, this year we add budgetary pressures, and development needs into the mix. I have a young team, for two of the team it’s their first “real” job. Two others only joined the team this year, so I want all four of them to develop in some way that we agree on. The fifth member of the team is nearing retirement, so I have to balance his needs – and facilitate the transfer of his knowledge.

So my workshop will be about;

  • budget
  • planning goals
  • year planning
  • individual goals (work & development)
  • what do we want to celebrate at the end of the year?

This last is very important, we’re a service team and much of what we do is behind the scenes and often goes unacknowledged. I try very hard to make sure we get recognition throughout the year – it means something to my team members and it helps with discussions with upper management during the year if they’re aware of at least some of what we’ve done.

I’ll be making sure the seniors in my team do some of the presenting, and everyone talks about their own goals. I have to find a fun exercise related to the end of year celebration – I want us to end on a high note.

And we need some jokes, it’s going to be a tough year – it’s important we keep our sense of humour.

Roll on 2009!


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