Freelancers need to figure out how to charge for their time, you may be charging on an hourly basis or you may be charging for a particular deliverable, either way you need to estimate and then measure how long a task takes you.
There’s another reason to use this if you’re in the Netherlands; you need to prove you’ve worked 1225 hours per year in your own company to qualify for tax benefits. By keeping this all documented in your calendar you can satisfy the tax department that you have met that threshold.
I was looking for a free way to do this that would be easy to use and fit with existing tools, I found an add-on that works with Google calendar and Google docs two tools I already use.
In this screenmailer video I take you through;
- Installing the add-on
- Creating an event
- Creating a report
- Using the timer
- Updating a report
Because I can add links and documents to the events on the calendar I can document my timesheets to satisfy the Belastingdienst (tax department). I can also look back and see how much time I spent per client or per activity and compare it to my estimates. If it’s a regular activity I can also check back and see if I’m getting more efficient.
Hope it helps other freelancers! Let me know in the comments.